Spreadsheets are free and flexible, and many restaurants start on them. They break when numbers arrive late, depend on one person, and differ between outlets. Peasily keeps the same numbers up to date for everyone, every day.
Side by side
| What you need | Spreadsheets and chat groups | Peasily |
|---|---|---|
| Cost to start | Free | A subscription, shared after a demo |
| Food cost | Worked out by hand, often monthly | Every day, from the kitchen closing |
| Dish cost | Updated when someone remembers | Follows the latest purchase prices |
| Stock and orders | Counts typed in, orders sent in chat | Counts, par levels and one-tap orders |
| Staff and salary | A sheet per outlet | Rosters, attendance and salary in one place |
| Checklists and audits | Photos lost in chat groups | Checklists, audits with photos, incidents |
| Who can see what | Whoever has the file | Each role sees only what it should |
| More outlets | More sheets, more versions | Every outlet side by side |
A general comparison. Every product is different; check what yours includes.
What spreadsheets do well
They cost nothing, you can shape them any way you like, and the owner who built them understands every cell. For a new single outlet, that is a sensible place to start.
Signs you have outgrown them
- The numbers for last month arrive halfway through this month.
- Only one person really understands the sheet.
- Two outlets report the same thing differently.
- Orders, approvals and checklists live in chat groups and get lost.
- You find out about a problem after it has cost you for weeks.
Moving to Peasily
Bring your sheets. We use them to set up your menu, recipes, items, suppliers and people with you, so nothing you have built is wasted. Onboarding is free, and support stays free for as long as you use Peasily.
Questions
Can I keep using spreadsheets alongside Peasily?
Yes. Many owners keep a sheet for their own planning; the daily numbers simply come from Peasily instead of being typed in.
Will my team find software harder than a sheet?
Each role sees only its own screens, and we train them at the outlet during real service. The outlet team signs in with a PIN on the outlet's own devices.
Is my data safer in Peasily than in a spreadsheet?
Peasily runs on Amazon Web Services, encrypts your data, backs it up every day and shows each person only what their role allows.
See Peasily on your own outlets
We'll walk you through it with your real menu and outlets.