Restaurant break-even calculator: sales you need each day

Enter one month of costs. Works in any currency.

RentPer monthSalaries and wagesPer month, all staffElectricity, gas and waterPer monthOther fixed costsLoan, software, insurance, repairsCosts that rise with sales %Food, packaging, card and delivery feesAverage spend per guestTotal sales ÷ guestsDays open in a monthLeave out days you are closed

Break-even sales each month–

Each day–

Guests needed each day–

Fixed costs each month–

Nothing you type leaves this page.See it for every outlet, every day

How this break-even calculator works

Some costs stay the same however busy you are: rent, salaries, loan payments. Others rise with every sale: food, packaging, card fees and delivery commissions. The calculator finds the sales at which what is left after the second group exactly pays for the first.

Break-even sales = Fixed costs ÷ (1 − Costs that rise with sales %)Divide by the days you are open to get a daily target.

How to bring your break-even point down

Lower the share that rises with sales. Bringing food cost down by two points lowers break-even straight away.
Raise the average spend. A starter, a dessert or a drink with each order means fewer guests are needed.
Match staff to the busy hours. Salaries are the largest fixed cost after rent; rosters built on real footfall keep them in check.
Negotiate the rent before you sign. It is the one cost you cannot fix later.

How Peasily does it

Don't work it out by hand every month

Peasily shows the net profit of every outlet every morning, so you see how far above or below break-even each outlet is, day by day.

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Questions

What is a restaurant break-even point?

It is the level of sales at which the restaurant makes neither a profit nor a loss: every fixed cost is paid, and nothing is left over.

Which costs are fixed and which rise with sales?

Rent, salaries, loan payments, insurance and software usually stay fixed. Food, packaging, card fees and delivery commissions rise and fall with sales.

How long does a new restaurant take to break even?

It varies widely. Many restaurants take months, some a year or more. Knowing your daily break-even sales from the first week shows how close you are every day.

See your own numbers in Peasily

We'll walk you through it with your real menu and outlets.